Adopted at May 2004 General Meeting


BEEKEEPERS ASSOCIATION OF NORTHERN VIRGINIA CONSTITUTION

ARTICLE 1:   NAME

The name of this organization, a nonprofit association, shall be Beekeepers Association of Northern Virginia (BANV).

ARTICLE II:   PURPOSE AND OBJECTIVES

Section 1: The purpose of the Beekeepers Association of Northern Virginia shall be to engage in any lawful activity which will increase knowledge of and promote apiculture in the Northern Virginia area.

Section 2: The objectives of this association are to promote and support:

ARTICLE III:   MEMBERSHIP

Section 1: Any person interested in or actively engaged in beekeeping or the beekeeping industry is eligible for membership in this association.

Section 2: This association admits members of any race, color, national and ethnic origin, age, religion, sex, handicap, or marital status to all the rights, privileges, programs, and activities generally accorded or made available to members of this association.

Section 3: A member or family unit in good standing has paid dues as specified in the Bylaws. This entitles the member or family unit to one vote in an election or business meeting, to receive the newsletter, to participate in any activity of the BANV that receives a group discount, and to participate in any group sales. Only one member at a time of a family unit may serve in office.

ARTICLE IV:   OFFICERS

Section 1: Officers shall be members in good standing.

Section 2: The officers of the Beekeepers Association of Northern Virginia shall be (5) a president, a first vice-president, a second vice-president, a secretary, and a treasurer.

Section 3: The officers shall hold office for a term of two years or until their successors are duly elected.

Section 4: The officers shall be elected following the procedure in the Bylaws.

Section 5: The president , first vice-president, and the second vice-president may not succeed themselves in the office just held.

Section 6: Should a vacancy occur in the positions of first vice-president, second vice-president, secretary, or treasurer, the president shall appoint a member in good standing of the association to serve in the respective office for the remainder of the term subject to approval by vote of the members.

ARTICLE V:   EXECUTIVE COMMITTEE

The executive committee shall consist of the elected officers of the association and the immediate past president. The executive committee shall have authority to transact business on behalf of the Association between meetings of the members. Meetings of the executive committee shall be called by the president or by any two of the other officers.

ARTICLE VI:   COMMITTEES

Standing committees may be appointed by the president subject to approval by the executive committee. Ad hoc committees may be appointed by the president at any time. Standing committees may include, but are not limited to programs, budget, refreshment, etc. An advisory committee to help evaluate programs and activities and to reach out to neighboring associations is recommended.

ARTICLE VII:   MEETINGS

Section 1: Regular meetings of the members shall be held on the fourth Tuesday of January, March, May, July, September, and November. The executive committee may make exceptions to this schedule provided due notice is sent to members by customary means.

Section 2: Special meetings, special events or workshops may be held at any time at the discretion of the executive committee.

Section 3: Notice of each meeting, special event or workshop shall be sent by customary means to each member in good standing of the BANV prior to the date of the event.

Section 4: Meetings shall be conducted in accordance with Roberts Rules of Order, Revised.

Section 5: Membership in the BANV is not required for attendance at meetings or other events.

ARTICLE VIII:   QUORUM

Fifteen members in good standing shall constitute a quorum for the transaction of business at any regular meeting. Three members of the executive committee shall constitute a quorum for the transaction of executive committee business.

ARTICLE IX:   DISSOLUTION

Upon the dissolution of this association, its executive committee shall, after paying or making provision for the payment of all its liabilities, distribute any assets remaining to organization(s) that qualify as exempt organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law).

ARTICLE X:   NET EARNINGS

No part of the net earnings of this association shall inure to the benefit of, or be distributable to, its members, officers, or other private persons, except that the executive committee shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes and objectives set forth in Article II hereof.

ARTICLE XI:   BYLAWS

The members in good standing, by a majority of those present and voting, shall adopt such bylaws, rules, and regulations as they deem necessary for the government of the association, provided the bylaws, rules and regulations are not inconsistent with the provisions of this Constitution.

ARTICLE XII:   AMENDMENTS

This Constitution may be amended by a two-thirds vote of the members in good standing present and voting at any regular meeting, provided the proposed amendment shall have been submitted to the executive committee in sufficient time for written notice of the proposed amendment to be sent by customary means to each member at least fifteen days prior to the date of said meeting. Adopted at May 2004 General Meeting

BYLAWS of the Beekeepers Association of Northern Virginia (BANV)

ARTICLE I.   DUES

The annual dues of members in good standing shall be $ 10.00, such amount to include the member's spouse and their dependent children with the provision that a family unit paying a single membership fee shall be entitled to a single vote. Dues shall be payable in advance and shall cover the period beginning February 1 and ending January 31.

ARTICLE II.   NOMINATIONS AND ELECTIONS

Section 1. Nominations. In odd-numbered years, the President, with the approval of the Executive Committee, shall appoint a Nominating Committee of three members in good standing to be announced at the September membership meeting and approved by the membership present and voting. The Nominating Committee shall prepare a slate of one member in good standing for each office, with the concurrence of the nominee, and present the slate at the November membership meeting. The slate shall be published in the newsletter and on the association's web site.

Section 2. Election and voting. The election shall be held at the regular membership meeting in January of even-numbered years. Only members in good standing as defined in Article I of these Bylaws may vote. Written proxy votes may be submitted with permission signed by the absent member, but shall not count in determining a quorum. Nominations may be taken from the floor, and the nominee must state willingness to serve if elected. The election shall be by secret written ballot, and a majority of those present and voting shall determine election to each office. If there is but one candidate for each position, the written ballot may be dispensed with and a voice vote taken. The term for each office begins at the conclusion of the meeting.

ARTICLE III.   DUTIES OF OFFICERS

Section 1: The president, as the chief executive officer of the association, shall:

Section 2: The first vice-president shall perform the duties of the president in his/her absence and shall discharge such other duties as may be directed by the president.

Section 3: The second vice-president shall perform the duties of the first vice-president in the event of the first vice-president's absence, disability, or resignation.

Section 4: The secretary shall take minutes of all meetings, conduct association correspondence, and maintain, custody of all administrative records and archives.

Section 5: The treasurer shall:

Section 6: Budget and Programs. A general program and budget for the next fiscal year shall be presented at the March membership meeting. After the budget is adopted by the membership, expenditures that are not in the budget, not falling under Article X of the Constitution, and exceeding $50 must be approved by the membership voting at the next regular membership meeting.

ARTICLE IV:   AMENDMENTS

These Bylaws may be amended by a majority vote of the members in good standing present and voting at any regular membership meeting provided the proposed amendment shall have been submitted to the executive committee in sufficient time for written notice of the proposed amendment to be mailed to each member at least fifteen days prior to the date of said meeting.

ARTICLE V:   REPEALING CLAUSE

Upon acceptance by a two-thirds majority vote of the members in good standing present and voting at a membership meeting at which a quorum is present this Constitution and Bylaws shall supercede all previous Constitutions and Bylaws.